Registration Overview & Frequently Asked Questions
 

I. Registration Process

1. If you are participating in NCUR^® through your college or university’s Undergraduate Research program, please work with that department and your faculty advisor for specific registration instructions. In many cases, the Undergraduate Research department coordinator is responsible for registering all presenters and attendees from their institution.
   or
2. If you are participating in NCUR^® on your own or have been advised to register on your own, you may register online through this web site, using your presenter identification number, after you have been notified of acceptance to the conference. 
   or
3. If you are a faculty member or non-presenting student wishing to attend the conference regardless of abstract acceptance, you will be able to register for NCUR^® 20 using the online registration process as soon as it becomes available. (Please remember that registering for the conference does not imply acceptance for presentation. Only registrants who enter a valid presenter identification number will be scheduled to present at NCUR^® 20.)

II. Frequently Asked Questions

Q: How do I receive a Presenter Identification Number (PIN) if I am a co-presenter?
A: If you are a group or co-presenter, your PIN was emailed to the primary presenter or the person who submitted your abstract, as well as your faculty advisor. You may contact that person or the NCUR^® 20 office to obtain your PIN number.

Q: If I am a co-presenter and someone else submitted the abstract, do I still need to register for NCUR^® 20?
A: Yes, all presenters and co-presenters must register for NCUR^® 20 in order to attend and present.

Q: May faculty advisors and mentors present with their student advisees at NCUR^®?
A: No, NCUR^® is a presentation opportunity for undergraduate research students only. The only avenue for faculty presentation at NCUR^® is through the Faculty Administrator Network (FAN) sessions. (The deadline for submission of FAN session abstracts has passed.)

Q: May parents attend their student’s presentation? If so, do they need to register for the conference?
A: As a general rule, all persons wishing to attend the conference must register and pay for NCUR^® participation. We will make an exception to this rule for parents wishing to attend their son or daughter’s presentation. Parents may send their names and name of presenting child to ncur20@unca.edu. We will provide a special Visitor’s pass that allows them to attend the one session where their child is presenting. (Due to space limitations, we cannot open up other activities including lunches, dinner and tours to visiting parents. These activities are limited to paid conference participants.) Parent’s can obtain their Visitor pass at the Visitor table at NCUR^® 20 conference check-in.

Q: Can I request a specific presentation date and time?
A: We understand that students and faculty sometimes need to request specific presentation dates and times. While we will attempt to accommodate special requests, we cannot guarantee it. Special requests should only be made if absolutely necessary. We encourage participants to attend all three days of the conference as it is an excellent opportunity to see, hear and support fellow researchers and their presentations.

Q: Does NCUR^® provide travel assistance or funding to the conference?
A: At this time, there are no NCUR^® based funds or scholarships for participants in the conference. If you are in need of financial assistance to attend NCUR^®, please check with your faculty advisor or your university’s Undergraduate Research program for possible assistance and support for registration and travel to the conference.

Q: Do I make hotel reservations through the NCUR^® web site?
A: No. NCUR^® has secured room blocks and special rates at area hotels as a convenience to our participants. When online registration opens, NCUR^® will provide a listing of all conference hotels, rates and contact information on the NCUR^® 20 web site. NCUR^® is not, however, involved in the hotel reservations process. NCUR^® participants and university groups are responsible for securing their own hotel reservations.

If you are participating through your college or university’s Undergraduate Research department, please coordinate your reservations through your advisor or Undergraduate Research coordinator. In many cases, this person will make reservations for the entire delegation from your college or university.

If you are responsible for making your own hotel reservations, you must contact your hotel of choice directly and, in most cases, provide a credit card guarantee for your room. Be sure to ask for the NCUR^® rate.

As NCUR® has secured many different hotels which have varying and diverse guest policies and procedures, guests are responsible to become familiar with and abide by their chosen hotel’s policies.

Q: How will NCUR 20® manage the acceptance and return of mailed-in artwork?
A: NCUR 20^® will provide visual arts presenters with specific shipping instructions upon notification of acceptance. These instructions are also available under Presentation Guidelines.

At the end of the conference, students with work they wish to ship back to their home or
school addresses will be asked to package the work (packaging not provided) and pay for the shipping costs. It is strongly suggested that you insure your shipment, if desired, as neither NCUR^® nor UNC-Asheville will be responsible for any damages in the shipment of items to and from the NCUR^® 20 conference.

A UPS Shipping Center is located just outside NCUR^® conference registration headquarters in Highsmith Union and will be open during and after NCUR^® for your convenience in shipping artwork and other items back home. Hours of operation will be posted as the conference dates approach.

Presenters are also welcome to bring their work on the first day of the conference for display.

Q: Are meals provided at the conference?
A: The conference registration fee includes three box lunches as well as access to hospitality tables throughout the conference (i.e., coffee, donuts, juice, etc.). Tickets to the Friday evening dinner event must be purchased for a cost of $25 per ticket. Please select that option when you register for the conference. There will be limited seating for this event and tickets will be available on a first-come, first-serve basis.